An optimal staffing process deployed in less than 5 weeks

Axys Consultants and Napta have pushed back the usual staffing rules, in order to adopt high-performance solutions. While management no longer has any secrets for Axys Consultants, staffing for its part had difficulty in fully developing. The creation and implementation of an intelligent and global tool was no longer an option. The company turned to Napta to transform and optimize its processes. A prerequisite for this transformation? That staffing makes it possible to provide more visibility on the missions carried out.

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The challenge

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Since 1987, Axys Consultants has been enriched by a strong customer experience, acquiring unique know-how and a 360 perspective on the problems of our time. Over time, Axys Consultants has surrounded itself with motivated employees who work with hundreds of clients on a daily basis.

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Thus, Axys Consultants came to Napta with two major challenges: improving and harmonizing the staffing process across all business units and modernizing the end-of-project assessment process. An inspiring challenge that the Napta teams were thrilled to take on!

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Axys Consultants challenges

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Good staffing management cannot be improvised! It is a difficult art, which requires great communication between all teams and collaborators. Without this, the staffing process can create numerous points of friction and frustration for managers, while being opaque for the management team. Axys Consultants therefore decided to take matters into their own hands to achieve 4 objectives.

1. Create a single staffing process, in order to standardize business units. The creation of a new Excel file for each mission: it's over!
2. Give more visibility to management on staffing processes to facilitate the management of the activity.
3. Sharing all the information from the different BUs, in order to facilitate cross-staffing.
4. Modernize the end-of-mission evaluation and annual evaluation processes through digitalization.

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The solution from Napta

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In order to meet the needs of Axys Consultants in record time, our teams went to great lengths and succeeded in deploying and implementing them in 5 weeks.

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WEEK 1

It all started with a meeting with all Axys Consultants entities. The company's partners express their desire to equip themselves to ensure optimal management of the activity. The decision is made: Napta is supporting them in this project! First step: initialization of the platform by importing employee data and the history of past and current staffing.

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WEEK 2

This second week was punctuated by the construction of an API connection between Napta and the Axys Consultants CRM (Salesforce), in order to retrieve and display on the staffing solution all the information related to business opportunities.

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WEEK 3

Because it is essential for an optimal staffing process: the Napta teams guided Axys Consultants in building a complete skills map, thanks to the creation of a framework customized to the company.

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WEEK 4

Final stretch before launch, Axys Consultants associates are trained in the use of the platform by Napta teams. The various workshops make it possible to guarantee a Napta referent within each entity or business units.

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WEEK 5

After only 1 month of preparation, it's time to test the solution. Napta is used for the first time in staffing committees. The results of the latter are convincing, and the platform is finally open to all Axys Consultants employees.

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Deployment in record time!

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The challenge was therefore met with flying colors:

• In less than 5 weeks, Axys Consultants was equipped with a tailor-made, intuitive and collaborative tool. Nearly 250 consultants in 9 entities use Napta on a daily basis for their staffing management, which saves a significant amount of time during cross-entity staffing meetings.
• The transparency provided by the solution over the entire staffing process allowed the partners to monitor their activity in real time and to adapt the management perfectly.
• At the same time, the company had never used so much cross-staffing, made possible by the sharing of information and resources.
• Finally, the modernization of work tools facilitates employee feedback. Through the digitization of their end-of-project evaluation, they are led to work on inspiring projects, while ensuring that they maintain a challenging professional course.

5 weeks to change everything

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In 5 weeks, Axys Consultants staffing processes have changed their face. It has become easier for teams to communicate with each other. The partners, for their part, have gained visibility on the progress of missions, budgetary monitoring and the workload of the teams.

A change that rhymes here with performance! And that's not to displease the Napta teams, always looking for challenges, happy to make life easier for staffing managers, employees and associates of Axys Consultants.