The 3 most common mistakes in planning management
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Estelle
Content manager
May 30, 2022
4 min
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As soon as it comes to planning management, errors accumulate very easily. Staffing, planning or human resources managers will be able to confirm this for you. When organizing the schedules of your project teams, the first achievement is not only the most painful, but also the longest. Don't panic! If you are starting to create a provisional schedule, solutions are easy to implement. Here is an overview of the three most common mistakes with planning software.
The first major challenge of your planning management : respect the time associated with each mission of your project. It is not uncommon for project managers or managers to have the habit of defining a time frame for each mission, without taking into account many parameters:
Some missions may seem faster to complete than others. Consequently, in order to accelerate the project, the missions are not classified by priority but by time of completion. A classic error, but one that can have serious consequences for your project.
It is important to classify by objective the various missions that you must carry out, as well as their difficulty of execution within your planning management. By combining these different criteria together, you will better establish your provisional schedule.
As a result of poor time management, employees quickly find themselves overloaded and in a hurry to perform tasks. By not completing missions by priority, you risk a job “half done”, triggering frustration and stress.
Many managers and employees enter information manually. Although this practice is intended to do the right thing, it does not allow information to be sent back to all the stakeholders in each project.
The consequence of such a working method is multiple. It is marked by a waste of time by planning managers, who are constantly chasing missing information (leave, absence, project deadlines, etc.). They will look for this information in your ancillary tools such as: ERP, CRM or even SIRH. In turn, the HR manager manually integrates all the information into an Excel schedule. An entry at the expense of a larger error entry, not to mention the loss of information. Indeed, Excel does not retrieve information automatically. The document becomes obsolete very quickly. The HR manager has to look for all the missing information again, wasting valuable time.
With a planning tool, you can automatically retrieve all the data from the third-party tools used by the company. The updates are done automatically and sent to the central tool. You ensure reliable data in real time.
In order to carry out a project quickly, planning managers rely on a single criterion to plan their project. The criterion most often used is the availability of resources (and therefore employees), without taking into account their skills, their interest in the mission or their aspirations.
While the monocriter seems very attractive at first glance, it is still responsible for numerous blocking points during the course of the project.
Scheduling managers rely on a single criterion to plan projects: the availability of resources (collaborators). They do not take into account their skills, their interests, or their aspirations. A real risk for the success of the project.
The solution is to adapt a planning management tool, which will allow to have a more exhaustive vision of the elements necessary for scheduling such as the availability of employees, but also the skills mapping (with aspirations, level of expertise, etc.), interests or disinterests for a project/client, etc.
A planning management tool allows you to have an exhaustive view of the elements necessary for planning such as the availability of employees but also the mapping of skills (with aspirations, level of expertise, etc.), interests or disinterests for a project/client, etc.
If you are starting out in schedule management, remember that you should always keep time for yourself and to share your planning tools. This way you avoid procrastination and generalized stress within the company.
Our recommendation? The installation of a planning software within your company and to share them with all your collaborators, without exception. This is the best solution to ensure the development of tool management skills. As well as to standardize and streamline internal processes.
Do you want to go deeper into the subject? We have lots of resources at your disposal to help you go further.
In addition to this subject, find our white paper”Staffing management: 4 processes deciphered”.
Also discover our guides, templates and checklists in the Resources tab.
See you soon at Napta!
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