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What is resource management?
Resource management

What is resource management?

Agathe Placet
Content manager
August 28, 2023
4 min

Resource management: 5 essential components

Resource management is the engine that drives business productivity and performance. Equipment, personnel, premises, technologies, finances: all parameters to be considered.

Discover what resource management is, its fundamentals and the advantages of using a dedicated SaaS solution. 

Defining resource management

Resource management is the efficient organization and deployment of resources, whether human, technological or material. The aim is to achieve precise objectives within a given timeframe, while optimizing resource utilization, costs, and so on. This enables you to control your resource management

Take the case ofa IT services companies or a consulting firm. The number of resources required to grow the company, or simply to keep it running on a day-to-day basis, is substantial. The tangle of these resources makes resource management a complex mission. For example, without optimal resource management, some consultants may find themselves overloaded while others are inactive.

The 5 key elements of resource management

The nature of IT services companies resources(internal link to page not yet created: What are the resources of a service company?)

is varied (personnel, technology, materials, infrastructure, funds, etc.), resource management needs to adopt a holistic approach. 

1. Infrastrukturplanung

Infrastructures can be physical (equipment, premises, etc.) or digital (technologies, servers, software, etc.). Together, these resources ensure the smooth running of the company. 

Good management requires meticulous planning to ensure that infrastructures are available and in optimum working order. Resource management must also be resilient: in the event of a server breakdown, a fire in the premises, etc., the company must have back-up solutions that can be mobilized.

The same is true for your consultants on assignment. One unexpected, prolonged absence and the whole assignment can fall through.

2. assignment and Human Resources

assignment focuses on theallocation of staff to projects. It therefore differs from resource management in that it focuses solely on employees. 

In the case of a consulting firm, the distribution of assignments is a crucial factor in resource management. Depending on the project, various skills are required. Of course, it's a question ofallocating "the right person to the right assignment" , but that's not all. The consultant's motivations and career aspirations are just as important, and increasingly so.

What's more, depending on the time of year and the volume of projects, some employees may be underemployed, while others are overworked. This is detrimental to the company's profitability and staff well-being. The aim of resource management is to optimize the TACE (Taux d'Activités Congés Exclus) and ensure optimum distribution of the workload. 

3. Finance follow-up

Financial management is crucial to a company's profitability and very survival. 

This includes several components: 

- Budget planning

- Investment analysis

- Risk management

- Anticipating financial needs, etc.

These different aspects give the company a clear vision of its economic health, to guide its strategic decisions. Various financial analysis tools are available. 

4. Technology integration

Collaborative tools, project management software, CRM, ERP and more. As companies grow and structure themselves, they adopt a myriad of technological solutions to optimally manage their resources and processes.

Effective resource management ensures that tools communicate with each other through permanent interconnection. 

This guarantees a consistent, optimized and constantly updated flow of information. 

5. Continuous Assessment and Improvement

Faced with rapid market changes, companies need to regularly evaluate their resource management processes in order to remain competitive. To do this, it can use the PCDA (Plan, Do, Check, Act) method: 

- Planning: setting objectives

- Do: implement plans

- Verify: assess performance after a given period

- Taking action: taking corrective measures

Periodic evaluations, followed by improvement actions, ensure that the company adapts its strategies and resources to market and internal changes. SaaS operation is preferred to facilitate interconnection with other tools and real-time data updates.

Resource management encompasses many aspects, and mobilizes all departments within a company. For greater efficiency, we therefore recommend opting for specific resource management software. 

Use dedicated SaaS software to better manage the complexity of resource management

Use a specific tool to better automate the resource management process

The undeniable advantage of resource management software is that it enables you to automate a whole range of time-consuming tasks that are essential to your resource management. Errors and repetitive tasks are eliminated, while staff can concentrate on high value-added tasks. 

This may involve, for example, automatically allocating consultants according to their skills and project demand.

Use predictive analysis to optimize your resource management

Using predictive models and machine learning algorithms, the resource management software analyzes historical data to forecast future trends. 

Thisfuturcasting"The company anticipates challenges and adapts strategy and resource allocation accordingly. 

For example, a IT services companies observes that artificial intelligence is becoming a dominant trend in its sector. It predicts that, in 5 years' time, 60% of its projects will require AI expertise. The company is therefore starting now to train its current employees and to hire new talent specialized in this field. 

Interconnect the software with your own tools for optimal resource management

A resource management solution like Napta is designed to communicate with the other tools used by the company (budget planning and accounting, human resources, etc.). 

The tool's integration into the company's ecosystem enables a smooth flow of data between platforms, and ensures a global view of operations. This integration ensures that data is always up-to-date, relevant and available for crucial decisions.

To remember

Resource management ensures that the company's human, material and technological resources are effectively aligned with its objectives .

One of the key aspects of resource management is assignment, i.e. the optimal allocation of employees to different projects. In this way, the company ensures that the consultant's skills - as well as his or her aspirations and motivations - are aligned with the project's needs. 

Given the critical nature of resource management, its global scope and complexity, the adoption of dedicated resource management softwareis essential.

Such a tool automates many tasks, avoids errors and integrates into the company's application ecosystem, enabling you to optimize your resource management.

Would you like to find out more? We've got plenty of resources to help you go further.

To complement this topic, read our white paper "The keys to an optimal assignment process".

See also our guides, templates and checklists in the Resources tab.

See you soon at Napta 

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