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Workload plan: a powerful tool to manage your business
Project planning

Workload plan: a powerful tool to manage your business

Estelle
Content manager
February 11, 2022
5 min

Take advantage of all the possibilities of your workload plan, to manage your activity with dexterity: management of resources, schedule and employees.


Managing a project requires great analytical skills. However, not all companies have the time to check all the data related to the project! It is at this stage that the workload plan comes into play, ensuring the monitoring and management of the project.

With this operational tool, you limit errors. A good thing for any project, when you know that only one can have irreversible consequences on the profitability of a business.


Define a load plan

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A load plan is defined as an operational tool. It is managed by operations managers, staffing managers, as well as project managers/managers.

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Its objective is to provide visibility on various concrete criteria:

  • Project stakeholders. The latter are made up of directors, managers and employees.
  • The time allocated to each employee to carry out their overall mission (month, week, day).
  • The margin allowed, between all the stages of the project, from its realization to its realization. Note that stakeholders add all potential impacts, which can cause delays in customer deliverables.


The challenges of a workload plan to manage your projects


As said before, a load plan pilot your company's project. Its poor management, the lack of visibility of collaborators, or the lack of data cross-referencing are responsible for a slowdown in project management. As a result, 2 main issues stand out around load plan.

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Project management

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Project management is a real headache. It must ensure perfect cohesion between:

  • Employees taking an active part in the project,
  • The deadlines for each stage of the project,
  • Material, technical and human constraints,
  • Ongoing and future projects, which may impact ongoing projects,
  • The workload, with a fair distribution of the workload or, failing that, the possibility of redistributing missions, etc.

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Staffing managers β€œplay with fire” when making tough decisions. Having all the information necessary for major decision-making is essential for the continuation of the project.

The challenge of the workload plan is to be an important instrument for managing the activity of managers. It measures the exact loads at the mesh of each project, as well as at the company mesh. Accompanied by this tool, decision-making is more relevant, but above all ensures more profitable decisions for the company.

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Anticipation

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This is where the second challenge comes in: foresight. Staffing managers have no choice but to set up concrete scenarios to ensure the continuity of all projects. Thus, using the load plan tool, they set up dynamic reports in order to analyze future needs.

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The objective? That financial, material and human needs are covered throughout the project. At the end of the project, the effectiveness of load plan depends on the results obtained. Studying the difference, between the simulated and the real, makes it possible to correct the situation for future projects.

Anticipating the project makes it possible to estimate the turnover and profits generated by the teams, to limit human errors and to readjust project management at all levels (decision-making, distribution of missions, recruitment, leave, etc.).

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The advantages of an operational tool in your project management

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Your load plan is an operational tool which brings numerous benefits to everyone involved in the project. It allows you to have 360 visibility on:

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  1. The coherence of the project. Between deadlines, employees on leave or already assigned to another project, your load plan comprehensively details the distribution of tasks between employees. During all stages of the project, it is possible to announce a delay, a delay, in order to optimize the efficiency of your teams.

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  1. Recruitments. Your HR manager quickly detects which skills are required or lacking. He can thus start recruiting new talent, to replenish your teams for the duration of your project. Not to mention that it determines your future needs - you don't have to wait for the end of hires for your teams to be complete.

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  1. The availability of your employees. You know in a few seconds who are the employees available for future missions, as well as their workloads, the time off they have taken, etc. The staffing manager recruits the right people more quickly and carefully.

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  1. The schedules are thought out and refined before the start of your projects. You quickly identify the deadlines, the time allocated for each task... Assigning missions to your collaborators becomes more instinctive.

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  1. Better team cohesion. With an all-in-one platform, you have everything answered. You know the expectations of your employees, in a position to express their interest in a sector of activity, a company, a position. You recruit with more discernment, while offering them positions in line with their desires for development.


The load plan: your most faithful ally!

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The load plan is your most faithful tool. Unlike a CRM or ERP, you gather data on a single platform. You save precious time thanks to this powerful tool. You manage your projects with a high visibility of future opportunities, while consolidating your network of collaborators.

Your tool for load plan is in charge of cultivating the data. All you have to do is use them to manage all your projects brilliantly!

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